One platform · Website & Official iOS & Android apps
The tools your makerspace juggles. As one platform.
Training LMS, machine access control, waivers, staff scheduling, maintenance planning, inventory, event scheduling, and tours — normally that's a stack of separate subscriptions taped together with spreadsheets. MakerOps is all of it, completely integrated, with real native mobile apps. Pass a training and the machine turns on — because it's one system, not seven.
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Sound familiar?
Your operation is scattered across ten places
Inventory runs out mid-class. A machine breaks with no history. The one person who knows the training is out sick. None of it talks to anything else.
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Spreadsheet
inventory_v4_FINAL.xlsx
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Sticky note
Laser down again??
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Whiteboard
Who is trained on the CNC?
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Group text
“anyone seen the 1/4″ endmills?”
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Paper form
Signed training form — somewhere
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Tribal knowledge
Just ask Dave
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Inbox
PO request — lost in email
The turn
One system, instead of ten
Scroll and watch the mess pull together. Everything above becomes one connected record you can actually manage.
MakerOps
One structured system. One source of truth.
Works on the floor
Everyone gets the app — staff and members alike
Management shouldn't mean walking back to a desk, and members shouldn't need a laptop to badge into a machine. The same app on iOS and Android serves both, showing each person the interface their role actually needs.
Staff & technicians
- Fleet maintenance sweeps across every machine of a type
- Dictate a service log — it drafts, you confirm
- Approve and receive purchasing from your pocket
- Shift rota, swaps, and clock in / out
Members & students
- A rotating credential QR that unlocks machines
- Scan a machine to start a session
- Training, prerequisites, and event signups
- What's open right now, and until when
Included in every plan — no separate mobile licence, no per-device fee.
How management gets simpler
Structure turns a pile of tasks into one loop
When the pieces connect, the space starts running itself. Each step feeds the next — no hand-offs, no re-keying, no “did anyone…?”.
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Step 1
Train
Members complete safety and equipment courses in the built-in LMS.
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Step 2
Earn a credential
Pass the training and a credential lands on the member record.
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Step 3
Unlock the machine
Access follows the credential — no badge, no green light.
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Step 4
Build maintenance history
Every run, ticket, and repair logs to the machine itself.
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Step 5
Auto-flag a reorder
Low materials trip a reorder before the next class stalls.
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Step 6
Roll up to dashboards
Tasks, maintenance, purchasing, and occupancy land on one live dashboard the budget-signer trusts.
Explore the platform
Thirteen modules, one source of truth
Pick a module to see it running in the real product. Start with what hurts most — the rest is already connected.
Every machine, its whole history
Equipment & Fleet Maintenance
Track every asset on the floor — from a single laser cutter to a fleet of CNCs across buildings. Preventive maintenance schedules, service tickets, and downtime logs live on the machine record, so nothing depends on whoever happens to remember.
- Preventive maintenance schedules with due-date tracking
- Service tickets and full repair history per asset
- Live status: available, in use, down for maintenance
Know what you have before you need it
Inventory
Consumables, stock, and materials tracked where they live, with usage guidance on the items themselves. Set reorder points so filament, bar stock, and safety supplies get flagged before they run out — and let members ask what to use for a job, answered only from what you actually stock.
- Stock levels by location with reorder points and low-stock alerts
- Usage guidance on common consumables, and "ask the shop" — a member describes the job and gets a pick from your shelves
- Materials tied to equipment, jobs, and billing
Scan the tool, scan the badge, set a due date
Tool & Item Loans
Hand tools, meters, kits, and consumable stock that leave the building get a custody record instead of a sticky note. Staff scan the tool's QR or NFC tag and the member's badge in the app, set a due date, and the loan is live; each asset carries its own policy — not loanable, staff checkout only, or self-serve. The front desk sees who has what and what is overdue from one page.
- Per-asset loan policy: staff checkout or self-serve, with a maximum loan length
- Equipment goes out by the unit; inventory items go out by quantity against stock
- Accessories checklist, condition notes, and photos at checkout and return
- The borrower acknowledges the loan with a drawn signature in the app
- Due-tomorrow and overdue reminders; an overdue borrower cannot take another loan, and each member has an active-loan cap
- Write NFC tags from the app — the same tag the phone reads at the desk
One system, every room and site
Locations
Model your real footprint — buildings, rooms, zones, satellite shops. Equipment, inventory, and access rules are all location-aware, so a multi-site operation runs from one place instead of five spreadsheets.
- Hierarchical locations: site, building, room, zone
- Per-location equipment and inventory views
- Location-scoped access and scheduling rules
Appointments, queues, and shifts in one place
Scheduling
Book time with the people who run the floor. Members request training or assisted machine time, requests land in a queue staff actually work through, and the staff schedule itself lives right alongside — with drag-and-drop shift planning and swaps.
- Bookable staff appointments driven by real availability
- Equipment appointment queue for training and assisted-use requests
- Staff shift rota with drag scheduling and shift swap / claim
The right people on the right machines
User Management & Access Control
Roles and permissions for members, students, staff, and technicians. Equipment access follows credentials automatically — pass the training, get the machine; let a certification lapse, and access pauses with it.
- Role-based permissions for staff and members
- Equipment access gated by earned credentials
- Memberships, credentials, and expirations on one member record
The credential is the key
Machine Access Control
Connected controllers on the machines themselves. Members check in with a session QR code right at the machine, staff can enable or disable any machine remotely, and instructors can open a bank of equipment for a class. Controllers report their health live and take firmware updates over the air — and if the network drops, the machine fails safe.
- Session QR check-in at the machine
- Remote enable / disable, plus instructor open-access windows for classes
- Live controller health, over-the-air firmware updates, offline failsafe
From first lesson to badge-in
Training, LMS & Credentialing
A built-in LMS for safety and equipment training. Build courses in-app with slide, video, and quiz lessons — or import existing SCORM 1.2 content — then chain prerequisites and run in-person sessions with waitlists. Completions roll up into the credentials that unlock machines. Ideal for academic makerspaces running hundreds of students a semester.
- Native course builder — slide, video, and quiz lessons — plus SCORM 1.2 import
- Prerequisites (all-of or any-of) and in-person sessions with waitlists
- Credentials that unlock equipment, with expiration and recertification tracking
Requests move, instead of piling up
Approvals
A structured workflow for the things that need a yes. Members and staff file purchase requests, approvers work one queue, and every approve or reject is logged — so requesters always know where things stand.
- One clear approve / reject flow for purchase requests
- Queues and notifications for approvers
- Full audit trail on every decision
Vendors and part numbers in one place
Suppliers
Keep supplier records next to the inventory they feed. Contacts, websites, part numbers, and notes stay attached to the parts and materials you actually order.
- Supplier directory with contact info, websites, and notes
- Suppliers linked to the inventory items they feed
- Part numbers carried straight onto purchase requests
The whole floor at a glance
Reporting & Dashboards
Live dashboards for daily operations: open tasks, maintenance coming due, the purchasing queue, and who is in the building right now. An audit log keeps a record of every change, and event signups export to CSV when you need the list.
- Live dashboards: tasks, maintenance due, purchasing queue, occupancy
- Audit log of every change, for accountability and compliance
- Event-signup exports to CSV
Built for procurement, not credit cards
Billing
Billing that fits how institutions actually buy: one organization plan with clear staff-seat, device, and storage limits, paid by purchase order and invoice. Usage against your plan is always visible, and internal spend runs through the purchase-request workflow — so there is a paper trail end to end.
- Organization plans with transparent seat, device, and storage limits
- Purchase order → invoice billing that fits institutional procurement
- Plan usage visible at a glance, purchase requests documenting internal spend
Show the world what your space can make
Public Catalog & Events
A public-facing catalog of your equipment and capabilities, plus public event pages people can actually sign up for. Prospective members browse what is on the floor before they ever walk in — and RSVP to open houses, classes, and training sessions without creating an account.
- Public equipment and capability listings with specs and training requirements
- Event pages with RSVP — no login needed — and SMS / email reminders
- Signups link to member accounts, including training-session seats
Built for the way your space works
The same structured system runs a 2,000-student campus makerspace and a six-person fabrication shop with a delivery schedule.
Run hundreds of students a semester through safety training, credentialing, and gated machine access — without living in a spreadsheet.
Members, plans, credentials, and appointments in one place, so a small team (or a lot of volunteers) can keep the doors open.
Track a fleet of machines, purchasing with a real approval trail, and a maintenance history that holds up in an audit.
Fits your stack
One more system is only worth it if it connects
MakerOps is built to sit inside what a campus already runs — identity, procurement, card office, the tool-control box in the basement. And you do not have to retype a decade of records to get started: we migrate them for you.
REST API
Every resource the interface reads and writes, available over a documented, permission-scoped API.
Webhooks
Fire an event to your systems the moment a credential is issued or a card number changes.
Scheduled exports
A configurable roster CSV delivered to your SFTP host hourly, daily, or weekly.
On-prem connectors
Outbound-only channel for hardware that can never accept an inbound connection.
SAML single sign-on
Campus identity stays the source of truth, with per-tenant identity sync.
Data migration
Spreadsheets, Monday boards, and legacy databases loaded, reconciled, and cut over.
Everything in one place
One login for the whole operation. No more stitching together a dozen tools that were never meant to talk.
Priced for institutions, not per seat
One flat annual fee, sized to your space — with unlimited student & patron accounts and machine access control included. Start free for 30 days.
Run your space on process, not memory
Start free in minutes, or book a 30-minute walkthrough with real equipment, training flows, and reports — tuned to how your space actually operates.