Features
Twelve modules, one source of truth. Every screenshot below is the real product running a seeded demo workspace.
Every machine, its whole history
Equipment & Fleet Maintenance
Track every asset on the floor — from a single laser cutter to a fleet of CNCs across buildings. Preventive maintenance schedules, service tickets, and downtime logs live on the machine record, so nothing depends on whoever happens to remember.
- Preventive maintenance schedules with due-date tracking
- Service tickets and full repair history per asset
- Live status: available, in use, down for maintenance
Know what you have before you need it
Inventory
Consumables, stock, and materials tracked where they live. Set reorder points so filament, bar stock, and safety supplies get flagged before they run out — not after a class or a job stalls.
- Stock levels by location with low-stock alerts
- Reorder points and usage history
- Materials tied to equipment, jobs, and billing
One system, every room and site
Locations
Model your real footprint — buildings, rooms, zones, satellite shops. Equipment, inventory, and access rules are all location-aware, so a multi-site operation runs from one place instead of five spreadsheets.
- Hierarchical locations: site, building, room, zone
- Per-location equipment and inventory views
- Location-scoped access and scheduling rules
Appointments, queues, and shifts in one place
Scheduling
Book time with the people who run the floor. Members request training or assisted machine time, requests land in a queue staff actually work through, and the staff schedule itself lives right alongside — with drag-and-drop shift planning and swaps.
- Bookable staff appointments driven by real availability
- Equipment appointment queue for training and assisted-use requests
- Staff shift rota with drag scheduling and shift swap / claim
The right people on the right machines
User Management & Access Control
Roles and permissions for members, students, staff, and technicians. Equipment access follows credentials automatically — pass the training, get the machine; let a certification lapse, and access pauses with it.
- Role-based permissions for staff and members
- Equipment access gated by earned credentials
- Memberships, credentials, and expirations on one member record
The credential is the key
Machine Access Control
Connected controllers on the machines themselves. Members check in with a session QR code right at the machine, staff can enable or disable any machine remotely, and instructors can open a bank of equipment for a class. Controllers report their health live and take firmware updates over the air — and if the network drops, the machine fails safe.
- Session QR check-in at the machine
- Remote enable / disable, plus instructor open-access windows for classes
- Live controller health, over-the-air firmware updates, offline failsafe
From first lesson to badge-in
Training, LMS & Credentialing
A built-in LMS for safety and equipment training. Build courses in-app with slide, video, and quiz lessons — or import existing SCORM 1.2 content — then chain prerequisites and run in-person sessions with waitlists. Completions roll up into the credentials that unlock machines. Ideal for academic makerspaces running hundreds of students a semester.
- Native course builder — slide, video, and quiz lessons — plus SCORM 1.2 import
- Prerequisites (all-of or any-of) and in-person sessions with waitlists
- Credentials that unlock equipment, with expiration and recertification tracking
Requests move, instead of piling up
Approvals
A structured workflow for the things that need a yes. Members and staff file purchase requests, approvers work one queue, and every approve or reject is logged — so requesters always know where things stand.
- One clear approve / reject flow for purchase requests
- Queues and notifications for approvers
- Full audit trail on every decision
Vendors and part numbers in one place
Suppliers
Keep supplier records next to the inventory they feed. Contacts, websites, part numbers, and notes stay attached to the parts and materials you actually order.
- Supplier directory with contact info, websites, and notes
- Suppliers linked to the inventory items they feed
- Part numbers carried straight onto purchase requests
The whole floor at a glance
Reporting & Dashboards
Live dashboards for daily operations: open tasks, maintenance coming due, the purchasing queue, and who is in the building right now. An audit log keeps a record of every change, and event signups export to CSV when you need the list.
- Live dashboards: tasks, maintenance due, purchasing queue, occupancy
- Audit log of every change, for accountability and compliance
- Event-signup exports to CSV
Built for procurement, not credit cards
Billing
Billing that fits how institutions actually buy: one organization plan with clear staff-seat, device, and storage limits, paid by purchase order and invoice. Usage against your plan is always visible, and internal spend runs through the purchase-request workflow — so there is a paper trail end to end.
- Organization plans with transparent seat, device, and storage limits
- Purchase order → invoice billing that fits institutional procurement
- Plan usage visible at a glance, purchase requests documenting internal spend
Show the world what your space can make
Public Catalog & Events
A public-facing catalog of your equipment and capabilities, plus public event pages people can actually sign up for. Prospective members browse what is on the floor before they ever walk in — and RSVP to open houses, classes, and training sessions without creating an account.
- Public equipment and capability listings with specs and training requirements
- Event pages with RSVP — no login needed — and SMS / email reminders
- Signups link to member accounts, including training-session seats
Want to see a specific module in depth?
Tell us what your space runs on and we will build the demo around it — equipment fleet, training pipeline, billing model, all of it.